HR Administrator

Ensuring Chart’s Success…

This position will:    

1. Provide day to day Human Resources admin support to the HR Manager of Howden Australia.
2. Contribute to the development of Human Resource practices and deliver Human Resource interventions within Howden Australia.
3. To provide support to HR Manager in regional HR projects.

What Will You Do?

1.    Recruitment and Induction
Assist in facilitating the recruitment process for all vacancies within Howden Australia. This includes:
o    Approval process
o    Draft job advertisements for HR Manager’s approval 
o    Advertise jobs on websites including Taleo, Seek and others as relevant
o    Assist HR Manager with preparation of documentation for interviews such as interview guidelines and developing questions
o    Administration of psychometric testing as appropriate
o    Assist in administration of offer documentation
o    Assist in the recruitment of casual employees for project work. Ensure that all required offer documentation has been received and pre-employment medicals are completed.
o    Complete all new employee inductions
o    Liaise with labour hire companies for factory casuals and other recruitment agencies as necessary
2.    Employee Relations
o    Assist HR Manager in providing coaching and guidance to managers in relation to grievance management, disciplinary issues, absence management and any other employee relations issues
o    Support HR Manager in facilitating grievance hearings and disciplinary meetings as appropriate
o    Provide advice on entitlements and conditions of employment
3.    Reward
o    Assist HR Manager with administration of salary review process including yearly benchmarking for budgets
o    Assist HR Manager administration of incentive programs including producing data spreadsheet and creation of letters
o    Review and assess new positions and make recommendations to HR Manager for approval for remuneration packages
4.    Learning & Development    
o    Coordinate  training and development requirements for Howden Australia employees
o    Maintenance and data entry training records
o    Support the delivery of development activities (such as Howden Academy and Developing Management Excellence) to ensure Howden Australia employees receive appropriate professional development which is aligned to business needs
o    Support HR Manager in co-ordination of succession planning and talent management processes within Howden Australia.
o    Coordination of performance appraisal process and Engineering Career Ladder
5.    Risk and Compliance
o    Review and draft new HR policies and procedures for HR Manager approval as required.
o    Keep up to date with changes in legislation to ensure compliance with Australian employment law
o    Advise HR Manager about any changes in the legislation.
6.    Medicals
o    Liaise with different medical provider
o    Book medical appointments for staff and new hires
o    Advise staff/candidates details of the medical appointments
o    Assist with return to work matters for employees injured at work
7.    Administration Duties
o    Update all employee information on HRIS
o    Provide other employee documentation including certificates of service and amendments to contracts as required.
o    Draft of Monthly HR report for HR Manager
o    Other support duties commensurate with the role as required
o    Support HR Manager in the rollout of Global HR initiatives throughout Howden Australia

Your Physical Work Environment Will Require…

Complexity and creativity
•    The role holder will be required to review data from a range of sources and to analyse the data and draw conclusions.
•    Ability to research certain topics for recruitment and learning and development purposes and create a summary report 
•    Ability to work under pressure to complete recruitment for large projects quickly and sometimes without much notice.
Judgement and decisions
•    Ability to select correct approach for a variety of roles to ensure the most cost effective channel to market
•    Ability to challenge processes and recommend changes that will increase effectiveness
•    Ability to use most effective method of communication to ensure delivery of objectives 

Your Experience Should Be...

•    A minimum of 2-3 years related experience in a Human Resources of small to mid-size organization.
•    High level of interpersonal skills to handle sensitive and confidential situations and documentation.
•    Well developed oral and written communication and presentation skills.
•    Excellent organization and planning skills.
•    Demonstrated competent use of Microsoft Office Suite, in particular Excel, Word and Powerpoint.
•    Attention to detail in developing and proofing materials, establishing priorities and meeting deadlines
•    Ability to work independently on assigned tasks as well as to accept direction on given assignments
•    Ability to handle multiple projects simultaneously.
•    Flexible and able to respond quickly to changing job demands and prioritize multiple responsibilities.
•    Ability to make decisions and exercise sound judgment and use initiative.
•    Ability to maintain a high level of confidentiality.

Desirable skills, knowledge & behaviours
•    Diploma/Degree in Human Resources

Our Benefits Package...