Project Coordinator

Ensuring Chart’s Success…

“Cooler Together” - Chart’s principal focus is the design and fabrication of cryogenic equipment; so that’s how we got our “Cooler By Design®” tagline.  Of course, we think the stuff we design and build is pretty cool too. What’s more, we’re problem solvers and strive to work together as a team, making us “Cooler Together”.  With our recent acquisition of Howden, we’re also “Stronger Together”. Customers don’t come to Chart with an equipment specification, they come to Chart with a challenge. Chart is looking for bright, talented candidates that have a desire for a career in an exciting and evolving industry. 

Chart Industries is currently seeking for an on-site Project Coordinator based in Beasley, TX or Tulsa, OK to assist in managing the efficient operation of projects, ensuring delivery of on-time products built to the specification. You will assist in securing project execution and scheduling processes to ensure customer satisfaction and on-time delivery. The role involves coordinating all aspects of our projects in collaboration with stakeholders and supporting project managers. Responsibilities include comprehensive management of projects, schedules, critical paths, forecasting delays, resource planning, and vendor coordination. 

What Will You Do?

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

•    Assist in the development of project schedules
•    Update, maintain, and issue detailed project timelines to customers, including weekly schedule updates and look-ahead schedules
•    Collaborate with project managers, engineers, and other stakeholders to gather progress updates, ensure schedule accuracy, and expedite engineering, quality, document control, purchasing, fabrication, warehouse, shipping/logistics, vendors, and other activities to meet schedule requirements
•    Help prepare and distribute regular project status reports, highlighting progress, milestones, potential delays, and upcoming deadlines
•    Maintain comprehensive project documentation, including schedules, meeting minutes, and resource reports
•    Support the project team in identifying potential project risks and updating risk and mitigation strategies as required
•    Participate in project meetings, contribute ideas, and learn from experienced professionals
•    Assist with general administrative and technical support for the project management office
•    Maintain the master project schedule, overseeing all projects, associated costs, and risks
•    Support Project Managers in preparing lessons learned and post-project review materials, maintaining and organizing project files, records, and documentation, preparing project status reports, meeting minutes, and action item lists
•    Ensure all project documentation is current and stored according to company policies
•    Assist with project closeout processes, ensuring that all documentation is complete and accurate
•    Follow up on critical action items related to risk mitigation or issue resolution
•    Facilitate communication among cross-functional teams and vendors
•    Identify and improve processes for continuous improvement
•    In addition to these responsibilities, manage all aspects of assigned projects

Your Physical Work Environment Will Require…

WORKING CONDITIONS:
•    Indoor
•    Outdoor in facility, fabrication shop and sometimes on customer site

REQUIRED PERSONAL PROTECTIVE EQUIPMENT (PPE) WHILE IN THE SHOPS:
•    Safety Glasses
•    Steel Toe Shoes (when needed)
•    Ear Plugs (when needed)
•    Gloves (when needed)
•    Face Shield (when needed)
•    Tyvek Coveralls (optional)
•    Sports Belt (optional)

Your Experience Should Be...

Education:  
Bachelor's degree preferably in Construction Management, Engineering, Project Management, Business Administration

Experience:
•    At least two years of experience in project management and scheduling, including familiarity with the Critical Path Method (CPM)
•    Proficiency in Microsoft Office Suite, especially Excel, Word, Outlook and PowerPoint
•    Experience with project management software such as Microsoft Project, PowerBI, WorkDay, SmartSheet, JDE, SAP, Primavera P6 is preferred

Skills Required (i.e. certifications, licenses, registrations, etc.):
•    Strong technical, organizational and communication skills
•    PMP certification is preferred
•    Tech savvy
•    Detail oriented
•    Critical thinking skills

REQUIREMENTS - MUST BE ABLE TO DO THE FOLLOWING:
•    Ability to complete formal training in area of specialty
•    Knowledge of commonly used concepts, practices, and procedures 
•    Ability to rely on instructions and pre-established guidelines to perform the functions of the job
•    Ability to work without supervision
•    Ability to work in a fast-paced environment 
•    Ability to understand the sense of urgency

Our Benefits Package...