Administrative Assistant

Ensuring Chart’s Success…

Seeking an enthusiastic, self-starter who projects a "can do" attitude while managing multiple tasks, and a few (or many) disruptions throughout the day. This position is perfect for the individual who thrives on variety of work and providing a high level of customer service.  This position is located in our manufacturing facility in Ball Ground, Georgia. 

What Will You Do?

Reception Duties:

• Answers main phone line, greets visitors ensuring their needs are met; maintains visitor sign-in tablet and main lobby appearance
• Vending services & supplies: orders and stocks beverage for conference rooms: orders and stocks supply for breakrooms and supply cabinets: maintains the vending machines including issuing refunds for Ball Ground and corporate locations
• Training and conferences: reserves conference rooms and may assist facilitator with ordering materials/supplies; handles catering and clean-up; assists out-of-town visitors with lodging and transportation, as needed
• Distributes mail and receives packages, etc for the Ball Ground and corporate locations

Administrative Duties:

• Assists department managers with administrative activities related to safety, quality, purchasing, etc
• Coordinates the monthly employee site meetings: schedules meetings, room setup; materials, creates monthly presentation template, manages slide presentation during meetings and assists facilitators, as necessary
• Assists with staffing and recruitment activities, such as scheduling interviews, reserving conference rooms, pre-employment paperwork, preparation of new hire orientation materials and packets, badges, etc
• Supports HR recognition activities such as preparation of monthly communications, coordinating logistics/meals/materials for facility-wide events, etc

Your Physical Work Environment Will Require…

• While performing the duties of this job, the employee is regularly required to stand, walk and sit. 
• The employee frequently is required to use hands to finger, handle or feel objects, tools or controls and reach with hands and arms.
• The employee is occasionally required to stoop, kneel, crouch or crawl.
• The employee must occasionally lift and/or move up to 10 pounds.

Your Experience Should Be...

• 3-5 years of administrative experience
• Proven ability to be action-oriented, take initiative and thrive in a self-directed work environment
• Customer service oriented; friendly and professional demeanor
• Proficient in Microsoft Office and Excel   

Our Benefits Package...

• Medical, Dental, Vision coverage
• Employee Assistance Program
• Short and Long-Term Disability
• Life Insurance
• 401k Plan