Administrative Assistant

Ensuring Chart’s Success…

Chart Energy & Chemicals facility specializes in cold box assembly and fabrication, pressure vessels and other cryogenic equipment as used for the air separation and hydrocarbon industries.  The end users of this equipment include all the major LNG, petrochemical and air separation engineering on a worldwide basis. The facility is located in the Port of Iberia.

This position is essential to the daily rhythm of the plant. The Administrative Assistants serve as the face of the facility, support safety and operational compliance, and help ensure smooth coordination across departments and locations.

What Will You Do?

• Professionally greet visitors and vendors; ensure proper sign-in; Answer and route incoming phone calls; take messages and follow up as needed; Maintain professionalism as the first point of contact at the assigned facility
• Manage conference room calendars for the assigned plant; Organize and schedule meetings, including preparing agendas, materials, and catering when required
• Order and maintain office and conference room supplies (Office Mart, Walmart, Amazon, etc.); Stock conference rooms with necessary supplies
• Check, distribute, and send mail (including certified mail when required); Distribute paychecks to employees as required
• Maintain and update internal phone lists
• Create employee recognition materials (Employee of the Month certificates, work anniversary tracking)
• Assist departments with special projects and miscellaneous administrative tasks
• Coordinate training administration, Manage and schedule safety orientation and notification of appropriate managers (scheduling, materials, invites, food, attendance tracking)
• Print and organize safety audit paperwork; Enter and scan safety audit documentation into systems
• Report weekly visitor/vendor hours for safety tracking
• Update and audit vendor liability certificates
• Maintain and sanitize protective equipment
• Maintain clear handoff communication between locations to ensure consistency and continuity
• Miscellaneous required tasks and/or projects

Your Physical Work Environment Will Require…

Your Experience Should Be...

Your Professional Experience and Education Should Be…

• High school diploma required; college coursework or degree preferred
• Minimum 2-4  years of administrative or office support experience
• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint
• Strong organizational, communication, and multitasking skills
• Ability to manage confidential and sensitive information with discretion
• Customer-focused mindset with a professional, welcoming demeanor

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Our Benefits Package...