Human Resources Administrator/Front Desk Coordinator

Ensuring Chart’s Success…

Job Summary
The HR Administrator/Front Desk Coordinator is a key support role responsible for providing administrative assistance to the Human Resources team while serving as the first point of contact for employees, candidates, and visitors. This position combines HR administrative duties, including invoicing, interview scheduling, and filing, along with front desk operations, office coordination, and facilities support to ensure a professional, welcoming, and organized workplace.

What Will You Do?

Human Resources Administration
Provide administrative support to the HR department, including maintaining employee files and HR records in both digital and paper formats
Assist with onboarding processes, including preparing new hire paperwork and coordinating badge access
Schedule interviews and coordinate logistics with candidates, hiring managers, and interview panels
Track, process, and submit HR-related invoices and support vendor coordination
Support HR projects and initiatives as assigned

Front Desk & Visitor Management
Serve as the primary front desk receptionist, welcome and assist visitors in a professional and friendly manner
Issue visitor badges, manage sign-in logs, and ensure compliance with security procedures
Answer and route incoming calls and emails as appropriate
Maintain a professional appearance of the reception and common areas

Office & Facilities Support
Order and maintain kitchen and office supplies, ensuring adequate inventory at all times
Coordinate with facilities, vendors, and building management as needed
Support meeting room scheduling and preparation when required
Assist with general office organization and administrative tasks
Maintain visitor PPE inventory 

Your Physical Work Environment Will Require…

• Office-based role with daily interaction with employees, visitors, and vendors
• Requires sitting at the front desk for extended periods
• Occasional standing, walking, and light lifting (supplies, files)

Your Experience Should Be...

Required Qualifications
High school diploma or equivalent required; associate’s or bachelor’s degree preferred
2+ years of experience in an administrative, HR support, receptionist, or office coordination role
Proficiency in Microsoft Office (Outlook, Word, Excel) and basic office technology
Bilingual in English & Spanish

Skills & Competencies
Strong organizational and time-management skills with attention to detail
Professional demeanor with excellent interpersonal and communication skills
Ability to manage multiple priorities in a fast-paced environment
Discretion and ability to handle confidential information a must
Customer-service mindset with a welcoming presence