Administrative Assistant

Ensuring Chart’s Success…

This part-time position will support the current administration team especially around the end of month, accounting tasks, first point of contact for customers, responsible for processing sales, quotation, licensing and invoicing of our software products to customers. Also responsible for wide range of office duties including reception, admin. tasks, incoming and outgoing mail, ordering of office supplies etc.

What Your Day-to-Day Activities Will Be…

1.    Handle accounting tasks and reconciliations
2.    Attend to the main email addresses and  handle calls
a.    Attend to queries or direct calls to the relevant individuals accurately

b. Take messages accurately and  ensure that they are  received by the relevant individuals to meet standards.
3.    Handle customer sales from quotation to issuing the licence and receiving payment.
4.    Organise training courses catering.
5.    Assist with marketing logistics including emailing to customers, booking for roadshow venues, lunches and dinners as required.
6.    Attend to walk in customers and ensure that their needs are addressed completely.
7.    Distribute incoming mail and organise the postage of all outgoing mail
8.    Maintain stationary cupboard and  order office supplies & stationery as requested.
9.    Liaise with senior managers and HR manager to handle requests and queries
10.  Legal, Health and Safety
a.    Take all reasonable care  for own personal health and  safety, as well as for that of everyone who may be affected by your action in your workplace.
b.    Liaise and co-operate with company management with regards to the current  health and safety legislation and 

Your Education Should Be…

Higher School Certificate
Proven experience as an administrative assistant and or receptionist

Your Physical Work Environment Will Require…

Internal
          Sales and Marketing of other Howden  companies
          Ventsim Staff
          Shared services

External
          Key Customers
          Sales Reps

Your Professional Experience Should Be…

 Exposure to small business accounting systems eg Quickbooks
          Knowledge of office management systems and procedures
          Balance Sheet reconciliation experience
          Time Management of all relevant email inboxes
          Proficiency in MS Office (MS Excel, MS Word, Outlook and  PowerPoint)
          Excellent time management skills and  ability to priorities work
          Attention to detail with problem solving skills
          Excellent written and verbal communication skills
          Strong  organisational skills with the ability to multi-task
          Good Customer Service Skills
          Ability to be resourceful and proactive when issues arise
          Professional attitude and  appearance
          Self motivated
          Good team  player
        Good interpersonal skills

Chart is an equal opportunity employer...

Need an Accommodation...

Need an accommodation with your job application or recruitment process? Let us know! Chart Industries welcomes qualified individuals with disabilities and provides reasonable accommodations for the hiring process. Don't hesitate to contact the [Human Resources Department] at +61 8886 2309 or sayli.mulherkar@chartindustries.com to discuss your needs.