AFM Project Coordinator

Ensuring Chart’s Success…

Howden, a Chart Industries Company, is a global leader in air and gas handling products, services and solutions. Howden’s core focus is on providing quality solutions for air and gas handling, and have over a century of experience in doing so.

What Will You Do?

Main purpose of job

1. Responsible to coordinate, implement and process customer purchase orders for the Aftermarket department
2. Responsible for providing administrative and office support services to the Aftermarket department to ensure effective and efficient operation

Accountabilities

3. Process customer orders within agreed timeframes and deadlines and company criteria
4. Liaising with customers on project requirements and project status. Escalate any risks/ issues to your Line Manager
5. Coordinate project schedules, resources, and procurement of spares by keeping the data in our ERP system up-to-date

• Prepare and issue purchase orders and monitor the selected suppliers to achieve project goals
• Collect and compile Quality and Inspection Documentation for the purchase orders placed
• Manage transportation from Supplier to end destination including packing lists and related documentation
• Communicating effectively with customers to give updates on order status/progress
• Prepare and issue invoices and monitor on time payment collection
• Administrative diligence - accurately, efficiently in a timely manner prepare required documents and seek to continuously improve office procedure
• Strive to achieve our on time delivery (OTD) and invoice recognition target
• Provide support to all sections of the Aftermarket department when required, including client quotations and CRM data input
• Build and maintain effective working relationships with customers and other internal and external stakeholder
• Embrace continuous improvement and apply the use of the core company values

Legal, Health and Safety

• Take all reasonable care for own personal health and safety, as well as for that of everyone who may be affected by your action in your workplace.
• Liaise and co-operate with company management with regards to the current health and safety legislation and obligations within the location and area where you performing your duties.

Your Physical Work Environment Will Require…

Your work location will be in Taiwan - Taipei.

Your Experience Should Be...

Essential skills, knowledge & behaviours

• Excellent communication skills (written and verbal): must be able to interact and communicate effectively with individuals at all levels of the organization with tact and diplomacy with a high level of cultural sensitivity
• Minimum of 1 year experience working on purchasing or aftermarket department
• Ability to handle multiple priorities simultaneously in a fast-paced environment, set priorities, and work both independently and in a team environment
• Ability to work under pressure while keeping a positive and result- driven attitude
• Negotiation skills
• High level of attention to detail and ability to maintain high level of accuracy
• High level of PC literacy, especially MS Excel, Outlook, Internet Explorer

Desirable skills, knowledge & behaviours.

• Minimum of 1 year experience working on ERP system
• Certificate III in business administration or similar qualification
• Understanding of rotary equipment (fans, compressors) and process application
• Dealing with demanding customers and demanding priorities
• Identify opportunities to enhance effectiveness, streamline activities and procedures, overcome obstacles and to utilise resources more effectively

Our Benefits Package...

Howden provides a great benefits package in addition to an attractive salary. It also provides the chance to work in an exciting, fast-paced environment for a global engineering company.