Document Control Specialist

Ensuring Chart’s Success…

“Cooler By Design” – Chart’s core business is centered around the design and fabrication of cryogenic equipment; so you can see where we get our tagline from, right? Well, yes and no – see, we think the products we design and build are pretty cool too. Also, we’re problem solvers. Customers don’t come to Chart with an equipment specification, they come to Chart with a challenge. That’s where you come in, because someone has to figure it out – all the way from conceptual design to installation and commissioning of equipment on-site. Chart’s mission is to provide full solutions across the Nexus of Clean™ – clean power, clean water, clean food, and clean industrials. The diverse applications we service echo our commitment to sustainability – from providing full hydrogen solutions across the value chain, offering small and industrial scale carbon capture solutions to customers globally, creating water treatment systems responsible for treating 4.5 billion gallons of water per day in the U.S. and delivering clean water to over a billion people worldwide, providing equipment and solutions for mission critical space launches, decarbonizing the marine industry, and electrifying the mining space. Chart even contributes to the food and beverage industry by making some of your favorite carbonated beverages possible – If nitro coffee or nitro ice cream is your thing – well, that’s Chart technology too (and it’s also cool)!

Chart Industries is looking for a Document Control Specialist for our office in The Woodlands, TX. We are open to a hybrid schedule for this role. This position will be responsible for controlling all formal Project documentation for Clients and suppliers. The right person will ensure documents are up-to-date, accurate, readily distributed, and accessible. This position works with Project Engineering to prepare digital Data Books as a closeout for the project and ensures that Chart is maintaining our integrity in every document we deliver

What Your Day-to-Day Activities Will Be…

• Record and manage electronic files/documents.
• Incoming/ Outgoing Transmittals to customers and Suppliers.
• Creating and maintaining revisions of customer and supplier documentation.
• Working with Contractors to ensure all issued Final Deliverables are compliant with Project and Company standards and contain all required documentation.
• Assisting Project engineering with on time deliverable metrics tied to LD’s.
• Ability to prioritize heavy workloads and multitask based off project needs.
• Managing urgent request tied to milestones.
• Maintaining integrity to the TWO procedures that we are governed by ISO.
• Support integration of document control strategies between the Contractor and Company to ensure improved work processes.
• Interface with departments on conversion needs (digitizing hard copy documents/records to an electronic format such as TIFF or PDF)
• Ensuring the que is empty daily and all deliverables are issued.
• Preparing Weekly Reports based on input and output if requested by Project Team.
• Ability to work independently in a consistent manner according to established procedures.
• Knowledge in Microsoft Office, Word, Excel, Access, etc.) M-Files
• Ensure Quality
• Completes assignments efficiently and on time.
• Prepare and distribute data books at the end of the job per project procedure.
• Ability to be a true team player

Your Education Should Be…

• High school diploma, GED or equivalent

• Vocational school education a plus

Your Professional Experience Should Be…

• Minimum 5 years of document control experience managing engineering documents and drawings.
• Proficient in Word, Excel, and Outlook (MFILES preferred)
• Knowledge of electronic document control systems/EDMS
• Demonstrates attention to detail and strong organizational capabilities
• Ability to work in a customer-oriented environment (internal/external customers)

Chart is an equal opportunity employer...

Need an Accommodation...

Need an accommodation with your job application or recruitment process? Let us know! Chart Industries welcomes qualified individuals with disabilities and provides reasonable accommodations for the hiring process. Don't hesitate to contact the [Human Resources Department] at 770-721-8838 or chartrecruiting@chartindustries.com to discuss your needs.