Accounts Payable Analyst

Ensuring Chart’s Success…

Howden, a Chart Industries Company is a global engineering business who focuses on providing clients with industrial products that help multiple sectors improve their everyday processes. Howden’s core focus is on providing quality solutions for air and gas handling, and have over a century of experience in doing so.

At Howden Canada inc., Concord (Ontario) site, we offer a wide range of mine air heating solutions available to condition air for safe and productive underground mining operations.

We are currently seeking a Accounts Payable Analyst to join the Finance Team at our Concord (Ontario) location.

What Will You Do?

The Account Payable Analyst is responsible for providing financial services in the Accounts Payable, Accounts Receivable and other general accounting functions in order to ensure effective, efficient and accurate financial operations, by maintaining confidentiality and integrity at all times. 

Key Responsibilities (but not limited too)

Accounts Payable

• Responsible for Managing accounts payable functions, including invoice 3 way match, accurate invoice entry, bi weekly invoice payments and wire payments for all suppliers. Review all wire payments and checks have required approvals.
• Review supplier statements and queries on a timely basis to resolve any payment issues. 
• Initiate contact with suppliers to collect any missing backup information for invoice payments.
• Act as liaison between suppliers and internal departments to resolve supplier issues and follow up for appropriate resolution.
• Support information for weekly cash collection forecasts by end of day Friday and update accounts payable forecast for the future weeks to the best of your ability. Maintain the forecasted payables in the check runs.
• Maintain accurate payment terms in ERP for customer invoices. 
• Accurately prepare and process journal entries assigned.
• Prepare reports on aged accounts payable, reconciliations, and other month end reports.
• Support the controller in expense analysis on various expense accounts and BS accounts during month end by detail review.
• Coordinate with Accounts Receivable any charge backs to customers.
• Project closure support - Work with the project management team to make sure invoicing is entered correctly and in terms of project closure to properly complete the projects by closing all open POs.  Identify any project cost overruns and bring to management attention to take necessary actions.
• Maintain supplier files and documents in order for future references.

Monthly financial close and reporting:

• Manage financial close process:

• 1. Ensure proper cut offs; including shipments and revenue recognition.
  2. Work with business to ensure accurate project costing and forecasting.
  3. Ensure accurate and timely recording and reporting of financial information supported by appropriate documentation and analyses.

Other General Accounting Responsibilities

• Perform intercompany invoice reconciliations on a monthly basis. Communicate to the other business units confirmations and any variances with intercompany balances and resolve any variances.
• Prepare accrual journal entries for concur travel expenses.
• Reconcile credit card statements and review backup to make sure all backup is accurate and approved.
• Engage in continuous improvement for processes included in and adjacent to job role. Recognize and resolve supplier satisfaction issues.
• Perform customer invoicing for aftermarket business. And follow up with customers on collections and post cash entries in the bank book.
• Partners with all central functions such as Quality, Engineering, Finance, IT, and HR to ensure necessary approvals are requested on a timely basis.  
• Prepare other monthly financial journal entries and reconciliation.
• Assist with office administration functions.
• Record bank transactions for cash payments and receipts.
• Other duties as assigned by management.

Your Physical Work Environment Will Require…

mainly on site. May have possibility to work remotely (1 day per week, except during Month end period).

Your Experience Should Be...

Essential

• Minimum one year experience in Accounts Payable
• High School Diploma
• Ability to organize and manage multiple tasks simultaneously.
• Excellent follow-up skills.
• Strong customer service skills.
• Excellent oral and written communication skills.
• Computer literate in Microsoft Office Software including Word, Excel and Outlook.

Desirable

• Experience in Sage or other ERP system.

Our Benefits Package...

We offer…
• Day shift schedule (Monday to Friday; 40 hours per week)
• Competitive compensation
• Comprehensive group insurance plan including medical, dental, and vision care, health account, and other benefits
• Retirement savings plan with company contribution